JobsAdvocate Health

Patient Service Representative (PSR) - Pain Management

Advocate Health · Crystal Lake, IL

Posted Sep 17, 2026 · We last checked this listing on Sep 20, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

Behavioral

Tell me about a time you had to deal with a really upset or difficult patient on the phone or at the front desk. What happened and how did you handle it?

whether the candidate can stay calm and professional with difficult customers, since the posting specifically calls this out as required experience

This role means working across four offices — Barrington, Crystal Lake, Algonquin, and Lake Zurich — on a rotating basis. How do you usually handle a job where the location or routine changes week to week?

realistic willingness and track record of adapting to a multi-site schedule, since travel between sites is a stated requirement

Tell me about a time you caught a mistake in a patient's chart or billing record before it caused a bigger problem.

attention to detail and ownership of accuracy in medical records and billing information

Have you ever worked somewhere that required you to be around sick or contagious patients regularly? How did you manage that day to day?

comfort and realistic expectations around exposure to ill patients as noted in the physical requirements

Tell me about a time you had to explain a bill or a charge to a patient who didn't understand or didn't agree with it.

ability to communicate financial information clearly and defuse potential conflict

Why does front desk work in a pain management clinic specifically appeal to you, compared to another kind of medical office?

whether the candidate understands the patient population and emotional tenor of a pain clinic versus generic front-desk motivation

Technical

Walk me through how you'd check a patient in for a pain management appointment, from the time they walk up to the desk to the time they sit down in the waiting room.

basic understanding of the registration workflow and attention to the steps involved

What experience do you have entering or updating information in a patient accounting or scheduling system, and which systems have you used?

hands-on familiarity with practice management or EHR-type software so onboarding is realistic

Situational

A patient comes in and their insurance information looks out of date, but they're already running late for their appointment with the doctor. What do you do?

how the candidate balances accuracy in billing data collection against patient flow and time pressure

How do you handle collecting a payment from a patient at the time of service, especially if they seem uncomfortable or push back on paying?

comfort with the money conversation and ability to hold a boundary without damaging the patient relationship

If a patient calls asking about a referral for a procedure and you're not sure whether it's already been approved, what steps do you take before getting back to them?

judgment about when to verify information rather than guess, and follow-through on patient communication

You've got patients checking in, phones ringing, and a provider asking for a chart, all at the same time. How do you decide what to handle first?

ability to prioritize and stay organized in a high-volume, multi-task front desk environment

This job includes a Saturday shift once a month from 7 to 1. Is there anything about that schedule, or the early weekday start at 7 a.m., that would be hard for you to commit to?

honest fit with the actual schedule requirements before it becomes a problem after hire

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The full job description

As published by Advocate Health.

Department: 02300 AMG Crystal Lake Congress Pkwy - Pain Medicine Status: Full time Benefits Eligible: Yes Hou rs Per Week: 40 Schedule Details/Additional Information: 40 hour work week in-between the times of 7a & 6p Monday through Friday and 1 Saturday per month 7a-1p. This position requires traveling between sites on a weekly basis to offices in Barrington, Crystal Lake, Algonquin, & Lake Zurich. Main office is Crystal Lake. Pay Range: $19.80 - $29.70 Job Description Summary:     To provide efficient, effective, quality customer service and practice support through a variety of general office duties including scheduling, coding, registration and billing. Maximize revenues by collecting payment at time of service and entering accurate and up-to-date billing information (address, insurance coverage, etc.) into the patient accounting system. Assists clinical staff in maintaining accurate medical records.        Where You Will Work :    Advocate Medical Group (AMG) is part of Advocate Health , one of the nation’s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women’s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.        We’re Looking For:     • High school diploma or equivalent.    • One to two years related customer service experience    • Experience handling difficult callers /customers/patients.        What You’ll Do:     40 hour work week in-between the times of 7a & 6p Monday through Friday and 1 Saturday per month 7a-1p. This position requires traveling between sites on a weekly basis to offices in Barrington, Crystal Lake, Algonquin, & Lake Zurich. Main office is Crystal Lake.     As a Patient Service Representative (PSR) , you’ll play a vital role in the care team – supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.      As a key member of the ambulatory care team, you will:     • Patient Services: Provides efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters.    • Billing Services: Ensures entry at time of service of billing information on the patient and payer and accurate follow-up on missing information.    • Medical Record Services: Upholds standards of the practice and of the medical group for accurate and timely medical records.        Your feedback matters. Every teammate’s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.      Physical Requirements and Working Conditions:      • Ability to function in a high volume, multiple-task environment, and in a crowded or closely shared workspace.     • Exposure to ill patients.     • Ability to work under stressful conditions with demanding customers.    • Must lift up to 35 pounds without help. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis.        Ready to Take the Next Step:     Apply Now!        Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation • Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training • Premium pay such as shift, on call, and more based on a teammate's job • Incentive pay for select positions • Opportunity for annual increases based on performance Benefits and more • Paid Time Off programs • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability • Flexible Spending Accounts for eligible health care and dependent care expenses • Family benefits such as adoption assistance and paid parental leave • Defined contribution retirement plans with employer match and other financial wellness programs • Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview. About Advocate Health  Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

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