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Patient Service Representative - Orthopaedics Part-time Days

Northwestern Medicine · Sycamore, IL · Part time · Health Care Provider

Posted Sep 29, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

This is a part-time role. How do you stay on top of changes in processes when you're not here every day?

What they are checking: Reliability and initiative to stay current as a part-time team member.

Tell me about a time you collected a payment from someone who didn't want to pay.

What they are checking: Firm, respectful handling of copays and past-due balances.

Tell me about a time you gave great customer service.

What they are checking: Real examples of the exemplary service the posting stresses.

What would you do

Many orthopedic patients come in with crutches, braces or a lot of pain. How would you make check-in easier for them?

What they are checking: Thoughtfulness about mobility limits, like bringing forms to them and helping with seating.

A patient shows up for an MRI review but the images from the outside facility never arrived. What do you do?

What they are checking: Problem-solving to get records in time instead of wasting the patient's visit.

How do you handle a patient who is angry about a long wait while in pain?

What they are checking: Empathy and honest updates about delays, which the posting lists as a duty.

About the work

A patient was hurt at work and says workers' comp should cover the visit. What do you need to find out?

What they are checking: Awareness that workers' comp and auto claims need claim details and authorization before billing.

Walk me through how you'd check in a new orthopedic patient.

What they are checking: A clear process covering identity, insurance, referral, consents and copays.

How do you make sure a patient's insurance information is right before their visit?

What they are checking: Careful verification, since errors lead to denied claims for costly orthopedic care.

How would you schedule a follow-up that needs to happen after a patient's X-rays?

What they are checking: Thinking ahead about the order of appointments so visits are useful.

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The full job description

As published by Northwestern Medicine.

The Patient Service Representative reflects the mission, vision, and values of Northwestern Medicine, adheresto the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies,procedures, guidelines and all other regulatory and accreditation standards. The Patient Service Representative supports the service area by checking patients in and out of appointments.This role will consistently demonstrate exemplary customer service when assisting patients and guests. Responsibilities: • Communicates with patients and guests including greeting them upon arrival, confirming identity andproviding necessary information related to their visit. • Completes check-in/out functions as directed. • Confirms and updates patient identification and demographic/insurance information. • Completes patient registration as needed. • Obtains patient consents/authorizations. • Collects co-payments, past due balances and point of service payments. • Posts payments, process billing information and perform “end of day” cash drawer closing. • Keeps waiting area clean and comfortable. • Informs patients of any delays or changes in appointment status. • Schedules appointments as necessary. • For PSRs in the Immediate Care Clinics (ICC), float to other ICCs/departments. • May perform other duties as assigned. Required • High school diploma or GED equivalent. • Zero (0) to two (2) years’ experience in a customer service position. Preferred • Bachelor’s degree. • Previous experience in a healthcare setting. • Working knowledge of medical terminology. • Bilingual. Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Click on or copy and paste URL to your browser to view detailed benefits information NorthwesternMedicine Career Page https://jobs.nm.org/benefits Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings. If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception : New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

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