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Patient Service Representative-Immediate Care Center Sycamore Part Time Days

Northwestern Medicine · Sycamore, IL · Part time · Health Care Provider

Posted Sep 22, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

Tell me about a time you balanced your cash drawer and found it did not match. What did you do?

What they are checking: Whether they are honest and careful with money and report problems right away.

Tell me about a time you gave great customer service in a stressful situation.

What they are checking: Whether they keep their service steady even when the job gets hard.

What would you do

The Immediate Care Center in Sycamore can get busy fast. How do you keep check-in moving when the waiting room is full?

What they are checking: Whether they stay accurate and calm when volume spikes in a walk-in setting.

A patient is upset about a long wait and starts raising their voice at the front desk. How do you handle it?

What they are checking: Whether they can de-escalate politely and keep the waiting area calm for everyone else.

A patient says they cannot pay their copay today. What do you do?

What they are checking: Whether they follow policy while treating the patient with respect and offering options.

These are two 12-hour shifts with weekend and holiday coverage, and you may float to other clinics. How does that work for you?

What they are checking: Whether they have truly considered the schedule and are flexible about location.

A patient comes in who seems very sick and is having trouble breathing. What do you do?

What they are checking: Whether they know to alert clinical staff immediately rather than finishing registration first.

About the work

Walk me through how you confirm a patient's identity and update their insurance information.

What they are checking: Whether they are careful with identification details, since mistakes cause billing and safety problems.

How do you explain to a patient that the wait time has just gotten longer?

What they are checking: Whether they share delays early and clearly, which prevents frustration.

How do you protect a patient's privacy when checking them in at a busy front desk?

What they are checking: Whether they understand HIPAA in practice, like keeping voices low and screens hidden.

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The full job description

As published by Northwestern Medicine.

**This is a Part Time position at 24 hours per week for the Immediate Care Center located at the Sycamore clinic. This would be 2, 12hr shifts from 6:45am-7:15pm with weekend and holiday coverage requirement. Floating to other clinics may be required.** The Patient Service Representative reflects the mission, vision, and values of Northwestern Medicine, adheresto the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies,procedures, guidelines and all other regulatory and accreditation standards. The Patient Service Representative supports the service area by checking patients in and out of appointments.This role will consistently demonstrate exemplary customer service when assisting patients and guests. Responsibilities: • Communicates with patients and guests including greeting them upon arrival, confirming identity andproviding necessary information related to their visit. • Completes check-in/out functions as directed. • Confirms and updates patient identification and demographic/insurance information. • Completes patient registration as needed. • Obtains patient consents/authorizations. • Collects co-payments, past due balances and point of service payments. • Posts payments, process billing information and perform “end of day” cash drawer closing. • Keeps waiting area clean and comfortable. • Informs patients of any delays or changes in appointment status. • Schedules appointments as necessary. • For PSRs in the Immediate Care Clinics (ICC), float to other ICCs/departments. • May perform other duties as assigned. Required • High school diploma or GED equivalent. • Zero (0) to two (2) years’ experience in a customer service position. Preferred • Bachelor’s degree. • Previous experience in a healthcare setting. • Working knowledge of medical terminology. • Bilingual. Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Click on or copy and paste URL to your browser to view detailed benefits information NorthwesternMedicine Career Page https://jobs.nm.org/benefits Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings. If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception : New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

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