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Parts Coordinator

Ryder · Chicago, IL · Full time

Posted Aug 24, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

Tell me about a time your attention to detail caught a mistake that would have cost money.

What they are checking: Whether they have real habits of accuracy in data entry, which the posting lists as required.

How do you keep a parts room organized when it's busy and people are grabbing parts all day?

What they are checking: Whether they can keep order and control in a shared space where shortcuts cause inventory losses.

Tell me about a time you had to work on your own with little supervision. How did you stay on track?

What they are checking: Whether they can be trusted to run a single-location parts operation independently.

What would you do

A technician needs a part to finish a truck repair today and it isn't in stock. What do you do?

What they are checking: Whether they work fast to protect customer uptime while still ordering from the right vendor at the right price.

A supplier invoice doesn't match the purchase order. How do you handle it?

What they are checking: Whether they catch billing mistakes and resolve them with the vendor before payment goes out.

A technician takes a part without signing it out. How do you address it?

What they are checking: Whether they can hold coworkers to the process respectfully so inventory stays accurate.

About the work

Walk me through how you'd run a physical inventory of a parts room.

What they are checking: Whether they know how to count accurately, reconcile differences and fix the system records afterward.

How do you make sure a part that arrives is recorded into inventory correctly?

What they are checking: Whether they check part numbers, quantities and the purchase order before receiving, since errors spread fast.

How do you decide when a part is obsolete and what to do with it?

What they are checking: Whether they understand that slow-moving parts tie up money and need regular review and returns.

How do you handle a warranty part return so the company actually gets credit for it?

What they are checking: Whether they follow through on warranty paperwork and shipping, which is easy to forget and costs real money.

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The full job description

As published by Ryder.

Job Seekers can review the Job Applicant Privacy Policy by clicking here . Job Description : Summary The Parts Coordinator I is responsible for the oversight of parts ordering, receiving, cataloging, inventory and reconciliation of all parts at a single location. In addition this position will be responsible for processing Purchase Orders (PO's) and Vendor payment requests. This position will be responsible to ensure the right part is purchased from the right vendor and maintain inventory level to maximize customer uptime. Essential Functions • Primary designee for conducting physical inventory, parts ordering, and receiving • Processing of Purchase Orders and Supplier invoices • Ensure Parts Received an properly recorded into inventory • Responsible for overseeing parts obsolescence • Responsible for shipping warranty and parts return to vendors • Responsible for parts room organization and cleanliness Additional Responsibilities • Contribute to cost containment through oversight and adherence to offective parts processes and policies as well as other functions as assigned. • Performs other duties as assigned. Skills and Abilities • Strong verbal and written communication skills , Required • Detailed oriented with excellent follow-up practices Acute attention to detail/Data entry accuracy, Required • Ability to work independently and as a member of a team Strong interpersonal skills, Required Qualifications • H.S. Diploma/GED, Required • 1 year or more in Inventory and parts administration/clerical functions, Preferred • Experience using Microsoft word and excel. Intermediate, Preferred Travel • No #LI #Fb #IND-exempt Job Category Operations and Support Our Culture & Commitment : At Ryder, you’re trusted to make an impact—while enjoying room to grow and having a voice that’s heard. Our culture is built on respect, collaboration, and shared pride in doing great work rooted in innovation and safety. Your Voice. Your Success. The Future We Build Together. Compensation Information : The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below: Pay Type : Hourly Minimum Pay Range : 22 Maximum Pay Range : 23 Benefits Information : For all Full-time positions only : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan. Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace . All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability. Important Note : Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. Security Notice for Applicants : Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers . Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754. Current Employees : If you are a current employee at Ryder, please click here to log in to Workday to apply using the internal application process. Job Seekers can review the Job Applicant Privacy Policy by clicking here .

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