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Administrative Assistant - Executive Operations

Uline · IL · Full time

Posted Sep 29, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

Tell me about a project you coordinated from start to finish. How did you track action items and deadlines?

What they are checking: Whether they have a real system for keeping projects moving and people informed.

Tell me about a time you found a way to make a process more efficient.

What they are checking: Whether they look for improvements, which the posting asks them to do with department procedures.

How do you manage several priorities and special projects at the same time?

What they are checking: Whether they can stay organized across a variety of assignments without dropping any.

Tell me about a time you handled sensitive business information. How did you protect it?

What they are checking: Whether they treat confidentiality seriously, which is essential on an executive operations team.

What would you do

You notice a factual error in a communication an executive has already approved. What do you do?

What they are checking: Whether they have the confidence and tact to flag problems with senior leaders' work.

A team member keeps missing deadlines on a project you're coordinating. How do you handle it?

What they are checking: Whether they can follow up firmly and kindly without formal authority.

About the work

You'd review and edit executive communications before they go out. What do you look for when proofreading?

What they are checking: Whether they catch errors in grammar, facts and tone, which matters for materials going to the whole company.

How do you research a business topic and summarize it so a leader can make a decision?

What they are checking: Whether they can gather reliable information and present the key points clearly.

How do you edit someone's writing without changing their voice?

What they are checking: Whether they can improve clarity while respecting the author's style and intent.

What makes a business communication clear and ready to distribute, in your view?

What they are checking: Whether they have a clear standard for quality that they can apply consistently.

Practice this interview out loud.

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The full job description

As published by Uline.

Administrative Assistant - Executive Operations Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Keep priorities moving and communications polished. As an Administrative Assistant on Uline’s Executive Operations team, you will proofread business materials, coordinate projects and conduct research to support important business initiatives. Use your strong organizational and communication skills to support the team’s priorities and special projects for our growing North American company. Careers Packed with Potential. Backed by 45+ years of success, Uline offers opportunities to grow your career with stability you can count on. Position Responsibilities • Review, edit and organize business and executive communications, ensuring materials are clear, accurate and ready for distribution. • Coordinate projects from start to finish, tracking action items, following up on deadlines and keeping team members informed. • Research business topics, compile information and prepare communications to support decisions and recommendations. • Maintain department documentation, processes and procedures, identifying opportunities to improve efficiency. • Provide administrative support across a variety of assignments and priorities for Uline’s Executive Operations team. Minimum Requirements • High school diploma or equivalent. Bachelor's degree preferred. • 3+ years of administrative or clerical experience preferred. • Proficient in Microsoft Office, including Excel and PowerPoint. • Excellent communication, organizational and time-management skills. • Ability to handle sensitive information with integrity and confidentiality. Benefits • Complete health insurance coverage and 401(k) with 6% employer match that starts day one ! • Multiple bonus programs. • Paid holidays and generous paid time off. • Tuition Assistance Program that covers professional continuing education. Employee Perks • On-site café and first-class fitness center with complimentary personal trainers. • Over four miles of beautifully maintained walking trails. About Uline Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 10,000 employees across 15 locations. Uline is a drug-free workplace . All new hires must complete a pre-employment hair follicle drug screening . All positions are on-site. EEO/AA Employer/Vet/Disabled #LI-PM1 #CORP (#IN-PPOPS) #ZR-HQOPS Our employees make the difference and we are committed to offering exceptional benefits and perks! Explore Uline.jobs to learn more!

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