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Accounts Payable Specialist

Milwaukee Tool · Menomonee Falls, WI · Full time

Posted Sep 28, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

You process a high volume of invoices. How do you stay fast without letting errors slip through?

What they are checking: Whether they have real habits for accuracy at volume, since both speed and accuracy are named in the posting.

Tell me about a time you found a duplicate payment or a payment that shouldn't have gone out. What did you do?

What they are checking: Whether they catch costly errors and fix both the payment and the process that let it happen.

Tell me about a time you worked with Procurement or Operations to fix a problem that kept causing invoice holds.

What they are checking: Whether they solve recurring issues with other teams rather than handling the same exception every month.

What's an AP process you improved, even a small one, and how did you know it worked?

What they are checking: Whether they look for continuous improvement, which the posting lists as part of the role.

What would you do

A supplier calls upset because they haven't been paid in 90 days. How do you handle that call?

What they are checking: Whether they can stay calm, find the real cause and give the supplier an honest answer and next step.

You get an email asking to change a supplier's bank account details. What do you do before making the change?

What they are checking: Whether they recognize a common fraud risk and follow verification controls on supplier master data.

Treasury needs to make an urgent off-cycle payment, but the approval isn't complete. How do you handle it?

What they are checking: Whether they keep internal controls in place even when someone is pushing for speed.

About the work

Walk me through how you do a three-way match, and what you do when the invoice, PO and receipt don't line up.

What they are checking: Whether they understand PO matching well enough to resolve exceptions, not just process clean invoices.

How do you reconcile a supplier statement against your records, and what are the usual reasons they don't match?

What they are checking: Whether they can work through timing differences, missing invoices and credits to get a clean balance.

What do you do at month-end to support close, and how do you think about accruals for invoices not yet received?

What they are checking: Whether they understand how AP feeds the financial close and why accruals matter for accurate results.

What ERP or AP systems have you used, and what Excel skills do you lean on most in this work?

What they are checking: Whether they have the system and spreadsheet skills to investigate discrepancies efficiently.

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The full job description

As published by Milwaukee Tool.

Job Description: The Accounts Payable Specialist is responsible for accurately and timely processing supplier invoices and payments in support of assigned business units. This role partners closely with internal stakeholders, including cross-functional teams and business leaders, and, when applicable, interfaces with suppliers to resolve invoices, payment, and account discrepancies. You’ll be DISRUPTIVE through these duties and responsibilities: • Process high volumes of invoices with accuracy and timeliness. • Perform purchase order matching and validate invoice details, coding, and approvals. • Investigate and resolve invoice and payment discrepancies across internal systems and supplier accounts. • Partner with internal stakeholders (e.g., Procurement, Operations, Finance) and business leaders to resolve invoicing issues and drive timely resolution • Communicate directly with suppliers, as needed, to address billing issues, payment status, and account discrepancies • Reconcile supplier statements and maintain accurate supplier account balances. • Coordinate with Treasury on urgent or off-cycle payments. • Maintain supplier master data, including onboarding and updates. • Assist with month-end close activities, including reconciliations and accruals. • Ensure compliance with company policies, internal controls, and audit requirements. • Identify and support continuous improvement initiatives within the procure-to-pay process. The TOOLS you’ll bring with you: • High school diploma required; associate’s degree in accounting or finance preferred. • 2+ years of Accounts Payable or related experience in a high-volume environment. • Experience working with ERP systems and Microsoft Excel (intermediate or higher). • Strong attention to detail and data accuracy. • Analytical problem-solving and issue resolution skills. • Effective communication and ability to work cross-functionally and with external partners. • Ability to manage competing priorities in a fast-paced environment. • Ownership mindset with a focus on continuous improvement. We provide these great perks and benefits: • Robust health, dental and vision insurance plans • Generous 401 (K) savings plan • Education assistance • On-site wellness, fitness center, food, and coffee service • And many more, check out our benefits site HERE . Milwaukee Tool is an equal opportunity employer.

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