Signature Services Coordinator - Concierge Medicine

The Signature Services Coordinator reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Signature Services Coordinator serves as a representative to new and existing clients, acts as a liaison by establishing a strong professional relationship, and ensures open lines of communication and customer satisfaction. This is accomplished by: working closely with the client and keeping current on client information and health care needs. The incumbent serves as a resource for clients, coworkers, and providers by performing a variety of administrative support and logistical functions related to, or in facilitation of the client’s care. Responsibilities: • Internal: Weekly contact with corporate billing office, department manager, site supervisor, physicians, medical assistants. • Maintains ongoing communication with client regarding status of care, treatment plan, and all related health care needs. • Answer and direct incoming phone calls including calls for scheduling, coordinating tests and results, referrals and billing questions. Investigate, monitor and resolve all inquiries. • Coordinate the scheduling of various specialist appointments for patients. • Establish a network of contacts. • Assist with departmental communication and marketing strategies. • Manages schedules to make best use of all resources including providers, rooms and equipment. • Schedules appointments within own department and coordinates appointment scheduling with other departments or organizational partners. • Performs administrative assistant functions including writing and sending letters and email messages • Maintains a database of all corporate client profiles. • Facilitates the resolution/prevention of billing errors and denials – including obtaining pre-certifications or referrals as needed. • May perform other duties as assigned. Minimum Requirements: Education: • High school diploma or GED equivalent Experience: • 1 year experience in a healthcare environment • Experience in a customer service role • Computer experience (data entry, Microsoft Word, Excel, electronic medical record system Preferred: • Bachelor’s degree • Proficiency in written and spoken Spanish language • Knowledge of medical terminology Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Click on or copy and paste URL to your browser to view detailed benefits information NorthwesternMedicine Career Page https://jobs.nm.org/benefits Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings. If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception : New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.