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This position has closed. AbbVie removed this listing from their careers page on Sep 25, 2026. The interview prep below is still useful, and there are similar open roles at the bottom of this page.

Senior Specialist, Publication Operations

AbbVie · Chicago, IL · Full time · Research

Posted Sep 3, 2026 · We last checked this listing on Sep 22, 2026

Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

This role provides operational support to a global scientific publications team. What publications or operations work have you done?

What they are checking: Direct experience against a specialized operations role

You'd identify issues, cost savings and adjustments through business estimate meetings. Tell me about a saving you found.

What they are checking: A real financial contribution, not a duty recited

What would you do

You'd train vendors on policies and procedures and keep the relationships healthy. How do you hold a vendor to a standard while keeping the relationship good?

What they are checking: Vendor management, a named duty with two sides

You'd create and manage the codes linked from scientific posters. What has to be right about those before a congress?

What they are checking: Attention to a small thing with a public failure mode

Scientific publications in a pharmaceutical company sit under strict transparency and compliance rules. What does that mean for operations?

What they are checking: The regulated setting behind the administrative work

This supports a global team from Chicago. What would you want to know about the publication volume and the congress calendar before you took it?

What they are checking: Whether they diligence the workload

About the work

You'd handle vendor contracts from creation through tracking and billing, accurate to a monthly budget forecast. Walk me through managing a vendor from contract to invoice.

What they are checking: The named cycle, as a process

You'd perform invoice analysis and budget reconciliation across the group. How do you find where a budget has gone off?

What they are checking: Reconciliation as detective work

You'd compile metrics and key performance indicators from several sources for routine and ad hoc reports. What would you measure about a publications operation?

What they are checking: Metric design for this specific function

You'd create yearly congress calendars and trackers. How would you plan a year of scientific congresses so nothing is missed?

What they are checking: Forward planning, a named duty

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The full job description

As published by AbbVie.

The Senior Specialist, Publication Operations is responsible for providing operational support and expertise to the Global Scientific Publications (GSP) Team. The goals of this position are 1) Provide support for GSP-Managed activities supporting scientific congresses (poster shipping & printing, QR code creation, calendar), 2) Provide end-to-end vendor management (Billing, P.O. Maintenance, Oversight), Accountabilities include compiling and managing vendor lists, providing status of contract spend and expiration, managing required documentation for compliance and liaising with Outsourcing, Purchasing, GMO and Finance as required. Responsibilities: • Support all vendor and contracts for GSP (creation, tracking, billing) accountable to be accurate for monthly budget forecast • Trains vendors on policies and procedures AND maintains relationships with vendors (Health checkup, billing timelines, record completion) • Performs invoice analysis and budgetary reconciliation across GSP. • Facilitates interpretation and understanding of data. Identifies issues, cost savings and adjustments through LBE meetings. • Compiles data and reports metrics and KPIs from a variety of sources and prepares routine and ad hoc reports in support of financial and budget tracking. • Creates yearly congress calendars and trackers AND creates and manages QR codes for scientific posters (also facilitates printing and shipping of posters) • May support routing of IIS, PAA, LP, and other publications through publication system for 1070 approval. • Interacts with various levels of management and functions within organization, including but not limited to Corp Accounts Payable, Finance, Outsourcing, GMO Project Managers and all areas within GSP. • Required Education: BA/BS; prefer focus in Science, Healthcare, Business, or Project Management • Required Experience: At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role. • Prefer 4+ years relevant work experience and prefer experience/training in the following areas: Project/Process Management, Publications Management, Medical/technical writing, Datavision software, Compliance. • Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines. • Highly detail-oriented as the risk associated with making mistakes is high. Self-directed and works well in team environment. • Possesses excellent organizational and oral/written communication skills. • Comfortable working in a collaborative and Clear & Courageous manner with senior level internal and external customers. • Comfortable working in an environment with hard deadlines that have significant consequences for being late. • Demonstrates critical thinking, recommends process improvement projects, and applies analytical and problem-solving skills through all aspects of the job. • Can discern between general vs. confidential/sensitive reporting information and act accordingly. • Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval. Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​ • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​ • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​ • This job is eligible to participate in our short-term incentive programs. ​ Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​ AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html