Project Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Project Coordinator Job Category: Academic Staff Employment Type: Terminal (Fixed Term) Job Profile: Project Coordinator Job Duties: Join the READY RURAL team and play a key role in advancing innovative rural healthcare education and workforce development across Wisconsin. We are seeking a highly organized, collaborative, and detail-oriented Project Coordinator to serve as the operational lead for the day-to-day implementation of this transformative grant initiative. In this role, you will coordinate project timelines, meetings, communications, documentation, partner engagement, budget tracking, and reporting activities while supporting multiple interconnected workstreams, including simulation-based education, Virtual Care, mobile simulation, workforce pathways, and rural healthcare partnerships. Working closely with faculty, staff, healthcare organizations, technical colleges, public health agencies, and community stakeholders, you will help translate strategic grant objectives into coordinated action, ensuring project milestones, deliverables, and budget requirements are successfully achieved. The ideal candidate is an experienced project management professional with exceptional organizational, communication, and relationship-building skills who thrives in a collaborative, fast-paced environment. This position offers the opportunity to contribute to innovative educational initiatives that strengthen the rural healthcare workforce and improve access to care for communities across the state. Universities of Wisconsin also offers an extremely competitive benefits package for 2026 that includes: • Health plans, currently starting at $45 per month. • 176 hours of vacation per year (prorated for start date). • 36 hours of personal holiday, and 9 legal holidays (prorated for start date). • 176 Hours of sick leave for first 18 months. After this period, employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire. • Paid parental leave after six months of continuous employment. • Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026. All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website. This position is initially offered as a one-year grant-funded appointment, with the expectation of renewal for up to four years, contingent upon continued grant funding and satisfactory performance. Key Job Responsibilities: • Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions • Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s) • Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations • Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting • Develops, enhances, and maintains operational standards and systems to support project teams Department: College of Nursing, Health Professions and STEM Compensation: Starting at $55,000 commensurate with experience Required Qualifications: • Bachelor’s degree in healthcare administration, public health, education, business administration, organizational leadership, project management, or related field. • Professional experience coordinating programs, projects, grants, or complex initiatives. • Experience managing timelines, meeting logistics, communications, documentation, or reporting processes. • Experience working with multiple stakeholders and competing deadlines. • Strong organizational, communication, problem-solving, and detail-management skills. Preferred Qualifications: • Master’s degree in a related field. • Experience in higher education, healthcare, workforce development, rural health, public health, or grant-funded environments. • Experience with budget tracking, grant reporting, event planning, or partner coordination. • Familiarity with simulation-based education, telehealth, Virtual Care, healthcare workforce pathways, or academic-practice partnerships. • Experience using Microsoft 365, project management tools, shared workspaces, dashboards, or reporting systems. How to Apply: Applicants must submit the following documents using the online application: • Resume • Cover Letter *Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them. To Ensure Consideration: Applications received by the end of the day on 8/24/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Contact Information: For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166 Work Authorization Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization. Legal Notices: Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hroffice@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Confidentiality of Applicant Materials UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.