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Patient Service Representative-Radiology Front Desk Full Time Days

Northwestern Medicine · Lake Forest, IL · Full time · Health Care Provider

Posted Sep 22, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

The schedule is mostly 8:30 to 5, with some 11:30 to 8 shifts and rotating Saturdays. How does that fit for you?

What they are checking: Honest commitment to the schedule the posting states.

Tell me about a time you handled a difficult patient or customer at a front desk.

What they are checking: Calm, respectful service under pressure, which the posting stresses.

Tell me about a time you caught a mistake in someone's information before it caused a problem.

What they are checking: Attention to detail that prevents billing errors and patient mix-ups.

What would you do

A patient arrives for a CT with contrast but doesn't have the order the radiology team needs. What do you do?

What they are checking: Problem-solving with the ordering office and the technologists instead of sending the patient away.

Many imaging exams need prior authorization. How would you handle a patient whose MRI wasn't authorized?

What they are checking: Awareness that missing authorization can leave patients with large bills and knowing to escalate before the scan.

A patient is nervous about their scan and asks you what will happen. What do you say?

What they are checking: Reassurance within their role and routing clinical questions to the technologist.

The department is running behind because of an emergency case. How do you keep waiting patients informed?

What they are checking: Timely, honest updates about delays, which the posting lists as a duty.

About the work

Walk me through how you'd check in a patient for an imaging exam.

What they are checking: A clear process for identity, insurance, consents and copays at a hospital radiology desk.

Why is confirming a patient's identity so important before an imaging exam?

What they are checking: Understanding that wrong-patient imaging is a serious safety and records error.

How do you make sure your cash drawer balances at the end of the day?

What they are checking: Accuracy and honesty with payments and end of day closing.

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The full job description

As published by Northwestern Medicine.

**This is a full time position at 40 hours per week located at Catherine Gratz Griffin Lake Forest Hospital. The schedule is Monday to Friday, 8:30a to 5p with occasional rotation to 11:30a to 8p for PTO coverage. Rotating Saturday required (6:30a to 3p). ** The Patient Service Representative reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Patient Service Representative supports the service area by checking patients in and out of appointments. This role will consistently demonstrate exemplary customer service when assisting patients and guests. Responsibilities: • Communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit. • Completes check-in/out functions as directed. • Confirms and updates patient identification and demographic/insurance information. • Completes patient registration as needed. • Obtains patient consents/authorizations. • Collects co-payments, past due balances and point of service payments. • Posts payments, process billing information and perform “end of day” cash drawer closing. • Keeps waiting area clean and comfortable. • Informs patients of any delays or changes in appointment status. • Schedules appointments as necessary. • May perform other duties as assigned. Minimum Requirements: Education: • High school diploma or GED equivalent Experience: • Previous experience in a customer service position Preferred : • Bachelor’s degree • Previous experience in a healthcare setting • Working knowledge of medical terminology • Bilingual Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Click on or copy and paste URL to your browser to view detailed benefits information NorthwesternMedicine Career Page https://jobs.nm.org/benefits Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings. If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception : New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

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