JobsAdvocate Health

Patient Service Representative (PSR)

Advocate Health · Downers Grove, IL

Posted Sep 17, 2026 · We last checked this listing on Sep 20, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

Behavioral

Tell me about a time you had to deal with a really upset patient or caller. What happened and how did you handle it?

whether the candidate can stay calm and professional with difficult people, since the job explicitly requires this

Describe a time you had to enter or correct information in a computer system quickly while someone was waiting on you.

comfort with data entry accuracy under time pressure in a high-volume environment

Tell me about a time you caught a mistake in a patient's record or billing information before it caused a problem.

attention to detail and sense of ownership over accurate medical records

What does good customer service look like to you when someone calls in confused about a bill or a referral?

customer service philosophy and clarity in explaining administrative processes to patients

Tell me about a time you had to keep patient information private or handle something sensitive carefully.

awareness of confidentiality and HIPAA-type expectations in handling medical records

What has your experience been working alongside providers and clinical staff day to day?

ability to function as part of a care team, not just an isolated front-desk role

Technical

What experience do you have collecting copays or payments at the time of service?

direct experience with point-of-service collections, a core revenue task in this role

Have you worked with scheduling or registration software before? Which systems, and what did you use them for?

technical familiarity with practice management or EHR-type tools relevant to this role

How do you stay organized when you're juggling scheduling, phones, and check-in all at the same time?

practical time-management and multitasking approach suited to a busy ambulatory clinic

Situational

Walk me through how you would check in a patient who has arrived for a surgery follow-up appointment.

understanding of front-desk registration workflow and attention to accuracy

A patient tells you their insurance card information hasn't changed, but the system shows it expired last month. What do you do?

whether the candidate proactively verifies billing and insurance details rather than skipping steps under time pressure

How would you handle a morning where the phones are ringing nonstop, three patients are waiting to check in, and a provider needs a chart pulled right away?

prioritization skills in a multi-task, high-volume front office

What would you do if a patient became loud or aggressive at the front desk while other patients were nearby?

de-escalation skills and awareness of maintaining a professional environment for other patients

If a patient needs a referral processed and you're missing information from their chart, what steps would you take to sort it out?

problem-solving and follow-through when information is incomplete

Practice this interview out loud.

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The full job description

As published by Advocate Health.

Department: 02400 AMG Downers Grove 3825 Highland Ave POB - Surgery Status: Full time Benefits Eligible: Yes Hou rs Per Week: 40 Schedule Details/Additional Information: Monday thru Friday 8-5pm with flexibility with start and end time Pay Range: $19.80 - $29.70 Job Description Summary:     To provide efficient, effective, quality customer service and practice support through a variety of general office duties including scheduling, coding, registration and billing. Maximize revenues by collecting payment at time of service and entering accurate and up-to-date billing information (address, insurance coverage, etc.) into the patient accounting system. Assists clinical staff in maintaining accurate medical records.        Where You Will Work :    Advocate Medical Group (AMG) is part of Advocate Health , one of the nation’s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women’s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.        We’re Looking For:     • High school diploma or equivalent.    • One to two years related customer service experience    • Experience handling difficult callers /customers/patients.        What You’ll Do:     Monday- Friday 8am-5pm       As a Patient Service Representative (PSR) , you’ll play a vital role in the care team – supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day .       As a key member of the ambulatory care team, you will:     • Patient Services: Provides efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters.    • Billing Services: Ensures entry at time of service of billing information on the patient and payer and accurate follow-up on missing information.    • Medical Record Services: Upholds standards of the practice and of the medical group for accurate and timely medical records.        About This L ocation:     3825 Highland Ave. Downers Grove, IL       Your feedback matters. Every teammate’s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.      Physical Requirements and Working Conditions:      • Ability to function in a high volume, multiple-task environment, and in a crowded or closely shared workspace .     • Exposure to ill patients .     • Ability to work under stressful conditions with demanding customers.    • Must lift up to 35 pounds without help. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis.        Ready to Take the Next Step:     Apply Now!        Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation • Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training • Premium pay such as shift, on call, and more based on a teammate's job • Incentive pay for select positions • Opportunity for annual increases based on performance Benefits and more • Paid Time Off programs • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability • Flexible Spending Accounts for eligible health care and dependent care expenses • Family benefits such as adoption assistance and paid parental leave • Defined contribution retirement plans with employer match and other financial wellness programs • Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview. About Advocate Health  Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

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