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Patient Service Rep Ophthalmology Full time

Northwestern Medicine · Winfield, IL · Full time · Health Care Provider

Posted Sep 22, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

Tell me about a time you made a mistake with a patient's information. How did you fix it?

What they are checking: Owning errors quickly, since wrong demographic or insurance data causes denied claims.

Tell me about a time you went out of your way for a customer or patient.

What they are checking: Real examples of exemplary service, which the posting stresses.

What would you do

Many ophthalmology patients can't see well, especially after eye drops dilate their pupils. How would you adjust how you help them at check-in and check-out?

What they are checking: Thoughtfulness about patients with low vision, like reading forms aloud and guiding them safely.

A patient says their eye suddenly went dark this morning and asks for the next appointment. What do you do?

What they are checking: Recognizing an urgent symptom and getting clinical staff involved right away.

A patient is upset because the doctor is running 45 minutes late. How do you handle it?

What they are checking: Calm, honest communication about delays, which the posting lists as a duty.

How do you balance the phone ringing with a line of patients at the desk?

What they are checking: Multitasking without making either the caller or the person in front of them feel ignored.

How do you explain a consent form to a patient who can't read it easily?

What they are checking: Getting proper consent while respecting the patient and their vision limits.

About the work

Walk me through a patient check-in from greeting to handing them off to the clinic.

What they are checking: A clear, accurate process for identity, insurance, consents and copays.

Some eye care is covered by medical insurance and some by vision plans. How would you handle a patient who isn't sure which applies?

What they are checking: Awareness that insurance verification matters and willingness to clarify instead of guessing.

How do you make sure your cash drawer balances at the end of the day?

What they are checking: Accuracy with payments and end of day closing.

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The full job description

As published by Northwestern Medicine.

The Patient Service Representative reflects the mission, vision, and values of Northwestern Medicine, adheresto the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies,procedures, guidelines and all other regulatory and accreditation standards. The Patient Service Representative supports the service area by checking patients in and out of appointments.This role will consistently demonstrate exemplary customer service when assisting patients and guests. Responsibilities: • Communicates with patients and guests including greeting them upon arrival, confirming identity andproviding necessary information related to their visit. • Completes check-in/out functions as directed. • Confirms and updates patient identification and demographic/insurance information. • Completes patient registration as needed. • Obtains patient consents/authorizations. • Collects co-payments, past due balances and point of service payments. • Posts payments, process billing information and perform “end of day” cash drawer closing. • Keeps waiting area clean and comfortable. • Informs patients of any delays or changes in appointment status. • Schedules appointments as necessary. • For PSRs in the Immediate Care Clinics (ICC), float to other ICCs/departments. • May perform other duties as assigned. Required • High school diploma or GED equivalent. • Zero (0) to two (2) years’ experience in a customer service position. Preferred • Bachelor’s degree. • Previous experience in a healthcare setting. • Working knowledge of medical terminology. • Bilingual. Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Click on or copy and paste URL to your browser to view detailed benefits information NorthwesternMedicine Career Page https://jobs.nm.org/benefits Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings. If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception : New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

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