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Intake Specialist - Part Time Weekend 3rd Shift

Rogers Behavioral Health · West Allis, WI · Part time

Posted Jul 21, 2026 · We last checked this listing on Oct 6, 2026

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Likely interview questions for this role

Written from this job description, not a generic list. Each one notes what the interviewer is really checking.

About your past

Tell me about a time you helped someone who was scared or overwhelmed feel more at ease.

What they are checking: Whether they can be warm and steady with patients and families on one of the hardest days of their lives.

Tell me about a time you worked as part of a team with people who had very different roles.

What they are checking: Whether they can collaborate with physicians, clinicians and staff to get patients admitted smoothly.

How do you handle a very busy day with several admissions at once?

What they are checking: Whether they can stay organized and keep each patient's experience personal under pressure.

Why are you interested in working in behavioral health?

What they are checking: Whether their interest is genuine, especially for new grads and students building a career in this field.

What would you do

A family arrives upset because they were told a bed would be ready and it is not. What do you do?

What they are checking: Whether they stay calm, explain clearly and work with the team to find a solution.

What would you do if a person in the waiting area says they want to hurt themselves?

What they are checking: Whether they know to treat it as urgent, stay with the person and get clinical help right away.

The schedule includes two 12-hour weekend shifts every other week. How will that work for you?

What they are checking: Whether they can reliably commit to the specific schedule before being hired.

About the work

How do you make sure you enter insurance and demographic information accurately when you are busy?

What they are checking: Whether they have habits to avoid data errors that lead to billing problems or delays in care.

How would you explain the admissions process to a parent bringing their teenager in for treatment?

What they are checking: Whether they can explain steps plainly so families know what to expect.

How do you protect patient privacy at the front desk?

What they are checking: Whether they understand HIPAA basics, like not discussing details where others can hear.

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The full job description

As published by Rogers Behavioral Health.

The Intake Specialist serves as a patient advocate and facilitates the process that allows for access to life changing care for members of the community. The Intake Specialist is a professional who serves as the first point of contact at the facility for all patients and families seeking services. Intake Specialists work within a collaborative team including physicians, providers, other intake specialists and many other members of a multidisciplinary team. The Intake Specialist gains career experience to develop and progress with a nationally recognized behavioral health leader. Job Responsibilities: Welcome patients and caregivers, ensuring a positive and seamless admission process. Collect, verify, and input medical, insurance, and demographic information with accuracy. Explain and complete admission paperwork, obtaining required signatures (e.g., patient rights, consent forms). Register patients and manage documents using the Cerner system. Conduct safety checks and assist with belongings searches as needed. Manage patient interactions in crisis situations, maintaining a calm and welcoming environment. Facilitate unscheduled admissions, including screenings and scheduling in collaboration with Patient Access. Communicate with multidisciplinary teams to address clinical criteria, documentation, and treatment issues. Ensure compliance with HIPAA, EMTALA, and other regulatory requirements. Explain insurance coverage to patients and handle related inquiries. Provide clear documentation and communicate cases requiring special attention. Participate in on-call, weekend, and holiday coverage as scheduled Other Requirements: Professional demeanor and adherence to hospital policies. Knowledge of Joint Commission standards and willingness to participate in training. Commitment to the mission of Rogers Behavioral Health and patient care excellence. Schedule: NOC - Week 1: Monday-Wednesday 11pm-7:30 am Week 2: Saturday-Wednesday 11pm-7:30 am (64 hours biweekly) Recent college graduates who want to pursue a career in mental health are strongly encouraged to apply! • High school diploma or equivalent required. Bachelor’s degree preferred. • Mental Health experience preferred. • Computer skills required, including word processing. • Previous experience in insurance, billing preferred. The System also includes Rogers Behavioral Health Foundation, which supports patient care, programs, and research; and Rogers InHealth, an initiative that works to eliminate the stigma of mental health challenges. https://rogersbhfoundation.org/ EOE/MFDV Equal Employment Opportunity and Affirmative Action – Rogers Behavioral Health (rogersbh.org) With a career at Rogers, you can look forward to a Total Rewards package of benefits, including: • Health, dental, and vision insurance coverage for you and your family • 401(k) retirement plan • Employee share program • Life/disability insurance • Flex spending accounts • Tuition reimbursement • Health and wellness program • Employee assistance program (EAP) Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)

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